School Management System (SMS)

School Management System - Modules

Hi-Q Academy - School Management System is a complete school management software that contains several useful modules to improve the efficiency of school administration.

Main modules of Hi-Q Academy - School Management System are related to:

System Administration and Management

Hi-Q Academy - School Management System is also a useful system administration software and is full of features for everyone involved in school activities. This school administration system includes an easy-to-use browser-based interface to perform administration and management related tasks.

This system administration software enables administrators to manage user information along with their privileges and access rights. Administrators can further manage records, configure rules, generate reports, and synchronize and administer databases with this system school administration system. Another key activity that can be performed with this system administration software is that of managing content, online and otherwise.

Use Hi-Q Academy - School Management System for easy System Administration and Management and realize other benefits of this powerful school administration system.

Records and Profiles Management

Hi-Q Academy - School Management System is a complete school management software that effectively performs records and profiles management. This school software has a module dedicated to management of students, teachers and staff records, which makes it a useful profile management software. This profile management system captures master data such as name and contact information of the students, parents, teachers and other supporting staff.

In addition to personnel data, this records management system stores information about school resources including classrooms, laboratory, common halls and playgrounds. The records management software is loaded with resource capacity and availability so that all the information can be used to optimise resources and generate timetables.

The records management software stores all static information in a central depository doing away with manual data management, redundancy and duplication.

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Timetable Generation and Updates

The teaching staff usually spends a lot of time in timetable generation and timetable management. Hi-Q Academy - School Management System captures all parameters used in creating a school timetable and automatically creates one with its timetable generation tool. This school timetable generation software also considers the availability of teachers and other resources while creating timetable. Moreover, changes can be easily made in the timetable as and when necessary depending on the availability of teachers, substitutes, students, technicians, classrooms and lessons.

Generating a timetable with Hi-Q Academy - School Management System is a five-step process involving:

  • Define Entities Timetable generation process requires basic entity definitions. You need to define the various school entities such as campus, shifts, subjects, forms, divisions, groups, rooms and teachers.

  • Configure Rules, Capacity and Time-Off Settings After defining the information required for timetable generation, define the rules for lessons. You need to set rules, capacity and time-off settings, in keeping with the school’s needs.
    You can set the following rules:
    • Lessons per week
    • Simultaneous lessons
    • Multi resource utilization
    • Single, double or triple lessons
    • Allow break between double/triple lessons
    • Lesson before official school time
  • Timetable Generation and Verification of Resource Availability and Rules
    The system verifies the availability of all school resources and the rules defined for all school entities, Campus, Shifts, Subjects, Forms, Divisions, Groups, Rooms and Teachers. In addition, it also verifies group conflicts and performs time slot checking.
  • Manual Correction of Timetable
    After the timetable is automatically generated, as per the defined rules and constrains as well as availability of all school resources, you can preview it. The system provides you the flexibility to do manual intervention including overriding some of the rules you have defined earlier in the system. You can edit, review and finalize the timetable and adjust it to meet the practical needs.

Substitute Management

As is the case with all professionals, teachers too take a few days off due to several reasons. Substitute teachers take their classes on such days. This activity, however, requires prior knowledge of teachers going to take leave as well as information on the substitutes available on those days.

Hi-Q Academy - School Management System is a useful substitute management software that can effectively take care of all such information. This substitute management system will incorporate these information in the existing timetable to quickly generate a new one.

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Fee Management

Fee collection and management is one of the critical processes of a school. Hi-Q Academy - School Management System - a complete school management software- is also a school fee management software that stores all fee-related information along with the frequency at which it is collected. Students, parents and teachers have restricted access to this fee management portal. Students and parents can view only information related to their own fee.

Administrators can easily use this school fee management system to create dynamic fee structures defining the type of fee to be collected from a specific grade and the time of collection. This school fee management tool also generates a complete summary of payable fees and collected amount. In addition, with this school fee management software daily fee collection reports can be made available to the concerned staff.

Use Hi-Q Academy - School Management System for easy school fee management and realize other benefits of this powerful school timetable generation system.

Attendance Management

Hi-Q Academy - School Management System is a complete school management software. This online school management system is also a powerful attendance management system. With this attendance software, student and teacher attendance becomes very easy to capture and maintain. The attendance management process of this attendance software can be integrated with biometric and access card system as well. Reports about absent students or those reporting late can be generated and even a notification can be sent to their parents with this attendance management software. Thus, this powerful attendance management software provides parents with first hand information about their wards bunking or genuinely taking a day off from school

The attendance management module can also be used to view attendance reports. While students and parents can view only the concerned student's attendance, teachers have access to the entire class attendance.

Use Hi-Q Academy - School Management System for easy school attendance management and realize other benefits of this powerful school attendance managment.

Exam Management

Hi-Q Academy - School Management System is also an excellent exam management software that can be effectively used to create examination schedules. Students and teachers have profile-based access to the schedule. Based on the grade in which a group of students are and the subjects they study, examination-related timetable is generated through this school exam management system. This exam management portal also takes into account those practical exams that have to be lined at the end of the examination schedule. This exam management software also gives the option to define whether the exam results will be shown as marks or grades.

Use Hi-Q Academy - School Management System for easy exam management and realize other benefits of this powerful school exam management system.

Grades Management

Hi-Q Academy - School Management System - a complete school management software- is also a grade management software. After the exams are over and after the teachers have corrected the copies, they can simply log on to the grade management system and upload each student's scores. Exam results also appear in the form of charts with the option of viewing it as vertical bar chart, horizontal bar chart or pie chart. Students, parents and administrative staff can view the scores on this grades management portal.

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Library Management

School library management is a labour-intensive and time consuming activity. Hi-Q Academy - School Management System makes library management easy and less time consuming, which makes it an ideal school library management software. With this school library management system, the librarian can easily catalogue books and maintain records of issued, reissued and overdue books. This library management portal also captures date of issue and return.

Librarians can use the school library management system to create an inventory and specify a book's location within racks. With this school library management software they can also configure books issue related rules such as the type of books to be issued by a certain grade students, the number of books to be issued and the time for which the books are borrowed. Further, Bar code integration, an option available with this school library management software, makes borrowing books easy and error free for everyone.

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Web Community Management

Hi-Q Academy - School Management System is a complete school management software. This school community portal offers students, teachers and parents a platform to actively interact with each other and share ideas and opinions, which makes it an ideal software for web community management. The biggest beneficiaries of this school community portal are parents who otherwise typically find themselves cut off from school activities due to lack of communication.

The internal mail of this school community portal empowers parents and teachers to communicate directly with each other without requiring the students' help.

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Online Content Management

Online availability of complete school management software Hi-Q Academy - School Management System opens new avenues for communication among for all involved in a school. With this online school management system, students, teachers, parents and supporting staff can be online to catch the latest happenings, poll and vote, view upcoming events and holidays, post notices, and carry discussions through forums. All these vistas lead to active participation and a healthy exchange of ideas adding to the overall development of students.

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Homework Management

Homework management is a critical process of a school. Hi-Q Academy – School Management System – which is a complete school management software- is also a powerful School homework management software. With this homework management portal, homework management becomes very easy for students, teachers and parents. To add homework forms in this school homework management system, class, teachers and students should be added. Teachers can assign homework to students through this school homework management software. Parents and students can view homework on this homework management portal. Once teacher assigns homework, student needs to submit it. Once the homework is submitted it cannot be changed. With this School homework management system, attachment can be attached in homework. Teacher can view the number of students who have submitted and who have not submitted their homework.

Use Hi-Q Academy - School Management System for easy and automated homework management and realize other benefits of this powerful School homework management software.